Probate Made Simpler: How to Prepare Your Estate So Your Family Doesn’t Have To

Daniel O'Malley
Sep 8
2 min read

What is probate — and why does preparation matter?

“Probate” is the process of proving a Will and authorising your executors to administer your estate. When an estate is prepared and well-documented, the process is typically smoother and faster. When it isn’t, families can face delays, extra paperwork, and uncertainty at an already difficult time.

10 practical steps to make probate easier

Make (or update) a clear, valid Will. Choose capable executors and include substitute executors. Make sure the Will is signed and witnessed correctly.
Keep an asset & liability schedule. List bank accounts, savings, investments, premium bonds, life assurance policies, pensions, property, valuables, and any debts. Update this at least annually.
Organise your paperwork. Keep statements, policy documents, property deeds, and identification together. Digital copies (with secure access details) help too.
Record your digital life. Safely document online accounts and subscriptions. Consider a password manager with emergency access features.
Clarify ownership of property. For couples, check whether you own as joint tenants or tenants in common; this affects how property passes and what probate is needed.
Nominate beneficiaries where possible. Pensions and some life policies pass by nomination rather than via the Will; keep nominations up to date.
Consider trusts where appropriate. Trusts can protect young or vulnerable beneficiaries, ring-fence certain assets, and provide continuity.
Write a Letter of Wishes. Supplement your Will with guidance on personal items, funeral preferences, or how you’d like trustees to exercise discretion.
Track lifetime gifts and loans. Clear records help executors account for what’s been given and reduce the risk of disputes.
Tell someone where everything is. Your executors (and perhaps your attorneys under an LPA) should know how to access essential documents.

Reducing the risk of delays and disputes

Choose the right executors. Organised, impartial people keep things moving.
Communicate your decisions early. Explaining choices (for example, guardianship or specific legacies) can reduce surprises.
Keep your Will current. Big life changes often mean your estate plan should be refreshed too.

When professional help is invaluable

Support from an experienced estate planning practitioner can:

Ensure your Will and any trusts are correctly drafted
Coordinate your asset information and nominations
Guide executors on their duties and timelines
Help anticipate common pitfalls and keep administration on track

A calmer future for your family

Good preparation is a gift. It turns a daunting administrative process into a clear plan your executors can follow with confidence.